Driver's License issued by a Canadian Government Authority Province or Territory from which the driver's license was issued (Ex: Ontario, Alberta, etc.) For a hard copy form, it is important to know the full name of the List C document so that you enter the correct List C document abbreviations (see list on page 8). Eliminate the stress of ACA filing with streamlined reporting. When normal operations resume, employees who were. However, if they prove that they now have the correct documentation and their status has been regularized, an employer can continue their employment, even if they originally provided false documentation. Build a great place to work where employees show up, make a difference and win together. $56.25 to purchase class "B" license. Part B: Fill in the new hire date. Enter N/A if there is not document number. Driver's license issued by a Canadian government authority 3. ruston city court hours; conventional tillage advantages and disadvantages; texas express lane payment; i can t pass the praxis core writing No. Is an expired Permanent Resident Card with a valid sticker on the back extending the expiration date considered a valid List A document? Any inconsistency could imply discrimination. If you are using the computer, select the issuing authority form the drop-down menu. You can download the current version from our home page at verifyi9.com. If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. It is not the same as the drivers license number. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. If the employee provides a Social Security card, it must be unrestricted. Twitter. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. If the same employee begins work on Monday but does not provide the receipt to complete Section 2 until Thursday, the employer should still count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. "List B documents are identity documents for I-9 purposesfor example, a common List B document is a driver's license," said Jorge Lopez, an attorney in the Miami office and chair of the Global . Do you train employer representatives on completing I-9 forms? Any conditions on the temporary driver's license, such as that the expired license must accompany the temporary driver's license for it to be valid, must be followed. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 4). Official websites use .gov Fill in document title and number, issuing authority and expiration date in List A or Lists B and C; Fill in first date of employment; Certify examination of document(s) with signature, name of company rep and company information . Share sensitive information only on official, secure websites. Do not accept expired document(s). Contact NAU HR if you have questions on what type of information to enter. Submit the new hire for verification at that time. Control costs and mitigate risk with accurate timekeeping. Duplicate Driver's License or ID Card. Photocopies or faxed copies of completed Form I-9 are not acceptable to meet this retention requirement. [15] 4 Add the date the employee began. A state-issued temporary driver's license is an acceptable Form I-9 List B document if it contains a photograph or identifying information such as name, date of birth, gender, height, eye color, and address. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. My new employee presented two documents to complete Form I-9, each containing a different last name. Document Title Enter the title of the List A document or receipt in this field. Claim hiring tax credits and optimize shift coverage. Largest city and the administrative center . Ensure the note is signed and dated. Hire and retain staff with earned wage access. A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. The reverse contains a standard bar code, magnetic strip, and a two-dimensional . Section 2 List. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? The Department of Homeland Security (DHS) has issued a temporary policy to allow employers to accept expired List B documents when completing the Form I-9 beginning May 1. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. Any missing information could result in a violation. Lets create value across your portfolio. A good alternative is scanning the form and sending it as an email attachment to forms@verifyi9.com. Do I need to see a current DHS document? Contact us today so we can learn more about your business. Stay up to date with the latest HR trends. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as Last Updated: December 20, 2022 | Read Time: 20 min. As I-9 documents are kept on-site, rather than sent to the government, federal agents can only conduct an inspection in-person or by requiring that you send them evidence through certified mail. Verifying remote employeeshas long been a struggle for employers and its only going to continue as more businesses switch to aremote-first workforce. Section 1 of the I-9 must be completed by the employee on or before their first day of employment. The good news is, HR teams arent expected to be detectives. This could trigger an investigation by the Immigrant & Employee Rights team within the Department of Justice as it may show the intent to discriminate, Dont ask job applicants to fill out an I-9 until an, Dont tell employees which documents to present (even if youre just trying to be helpful). The form must be accompanied by acceptable supporting I-9 documents. Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. Then the Warning message #2 will appear letting you know that you must print Section 2. Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. How should I correct errors or omissions found on my employees Form I-9? COVID-19: FMS Updates Related to COVID-19. Employers in the United States and other U.S. territories may use the Spanish version as a translation guide for Spanish-speaking employees, but the English version must be completed and retained in the employers records. Pay employees from any location and never worry about tax compliance. How to Complete Form I-9 with Examples. It is located in the south of Middle Franconia, 50 kilometres south of Nuremberg. Yes. For more information about completing the I-9 form, visit:http://www.uscis.gov/I-9Centralor view the instructions that accompanythe I-9 form. Answer (1 of 31): Issuing Authority is nothing but RPO(REGIONAL PASSPORT OFFICE) as, i am a resident of west bengal & my RPO is Kolkata, Azhar is a resident of telengana & his Issuing authority/RPO is HYDRABAD. Since its creation in 1986, new I-9 forms tend to be issued every several years. This is the date that DHS uses to determine whether or not the form was timely submitted. This is not a complete list of documents. Do not backdate this field. An I-9 is a form from the U.S. Citizen and Immigration Services agency that confirms the employee's identity and right to work in the United States. Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? o Enter the new preparer and/or translator information (and indicate for corrections). The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. Get insights into your workforce to make critical business decisions. Track critical documentation and control labor expenses. Discrepancies that E-Verify employer must notate when participating in the IMAGE program. LIST B & C: o For a driver's license, the issuing authority is the state where the driver's license was First, if the issuing authority extended the expiration date, you may accept the document as a valid List B document. Congress agreed with the 9/11 Commission's recommendation and adopted it through the controversial REAL ID Act of 2005 [Pub. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | Document Title Enter the title of the List B document or receipt in this field. After the retention period has expired you can purge these documents, but make sure to always get a second opinion, so youre never put in the position of having to explain to ICE why you accidentally purged the documents they are asking for. Enter the expiration date in Section 2 of Form I-9 and write "COVID-19 EXT" in the Additional Information field. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields (see in List C example below). Form I-9, Employment Eligibility Verification, is the key element of E-Verify's web-based employment eligibility verification. Engage new hires with onboarding and control costs with timekeeping. For NAU use only. VALID FOR WORK ONLY WITH INS AUTHORIZATION The F-1 nonimmigrant admission notation on Form I-94/I-94A usually states "D/S" which means duration of status. Does your company retain supporting documentation? Why Should I Hire an E Verify Employer Agent? Issuing Authority Enter the issuing authority of the List C document or receipt. If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. Part A: Fill in the employee's name if it includes a name change that is different from Section 1 of the form (i.e., marriage and divorce with a name change). Who should be contacted in the event of an ICE Notice of Inspection? Review, reimburse, and report on employee expenses in one location. There are three lists of documents. Check out this guided tour to see for yourself how our platform works. You'll need a valid credit card to pay the renewal fee, plus you'll need a printer available to print out your 30-day temporary license. Some states may place restrictive notations on their licenses. Manage all employee tasks and documents in one place. The employee is physically present at your place of business. This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List A document or receipt. You'll need to fill in the employee's name in the second section, as well as their employment status. Enter your expiration of commission date. If youre creating an immigration compliance policy, here are the questions you want to answer: Paycor is not a legal, tax, benefit, accounting or investment advisor. Title of Employer or Authorized Representative Enter your title, position or role with your business or organization. Receipts for documents are acceptable. Get familiar with the following lists of acceptable documents: Frequent mistakes found in I-9 form Section 2 include: Section 3 is also the responsibility of the employer and relates to re-verification of expired documents. If an employee presented a Form I-94 with an unexpired refugee admission stamp as a receipt, before the end of 90 days, the employee must present either an Employment Authorization Document or a combination of a List B document and an unrestricted Social Security card. Therefore, you may choose to begin or end the practice of keeping copies of documents at any time, as long as you do so for all employees, regardless of national origin or citizenship status, or you may be in violation of anti-discrimination laws. After issuance of Form I-94, USCIS will process an Employment Authorization Document (Form I-766) for a refugee. No. For instance, the issuing authority may be Seattle Passport Agency, National Passport Center, etc. HR solutions purpose-built to help leaders create great places to work. In FY 2019, ICE delivered 6500 Notice of Inspections and reached $14.3 million in fines, penalties and forfeitures. If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . Does this card need to be reverified? Affix your unexpired stamp/seal in the space provided. We are an Employer Agent of the E-Verify program. Full Name of List C Documents and List C Documents Abbreviations: Additional Information The Additional Information box is located below the List B document area. If you are using the computer, select the issuing authority form the drop-down menu. Instruct the new hire to present the SS card when he/she receives it. Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. One document matches the name entered in Section 1. Employers are no longer allowed to accept expired List B documents for I-9 identity verification. Eliminate large down payments and end-of-year surprises. Well help reduce costs & mitigate risks. . The document is not acceptable if it has already expired. Only if no other method is available should you fax the card to us. Since 2007. Get expert advice and helpful best practices so you can stay ahead of the latest HR trends. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. Last Reviewed/Updated: 07/06/2021 Was this page helpful? Employment authorization extension for Temporary Protected Status beneficiaries, etc. List B Documents Issuing Authority Driver's License Learner's Permit . Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. Pro tip: write the company name and ID on the top of every document, in case they get separated. Save time, pay employees from wherever you are, and never worry about tax compliance. Skills test if upgrading a license or first-time applicant (test by appointment only; $20 skills test fee). The students expired OPT EAD, together with an endorsed Form I-20, are considered an acceptable List A documents for a student who is participating in OPT and whose F-1 status and employment authorization have been automatically extended as a result of a timely filed H-1B change of status petition (cap-gap). You may use either common abbreviations for the document title or issuing authority, for example, "DL" for driver's license and "SSA" for Social Security Administration, or the suggestions in the form instructions. Full Name of List B Documents and List B Documents Abbreviations: List C Documents establish employment authorization. Making copies and keeping them can help your case in the event of an ICE inspection. All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. The employee or preparer or translator should draw a line through the incorrect information and enter the correct information or note the omitted information; Have the employee initial and date the correction or omitted information if able; and. If we experience continued problems reading your faxes, well let you know. Join us at our exclusive partner conference. Document Number - Enter the List B document or receipt document number. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. Is a Form I-94 stamped with "parole" an acceptable List C #7 document? The Department of Homeland Security allowed expired List B documents as a temporary policy during the COVID-19 pandemic. The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). You should ensure that all fields name, date of birth, Social Security number, etc. are completed. The preparer or translator should: Make the correction or note the omitted information or help the employee make the correction or note the omitted information. You also may wish to attach a brief memo to Form I-9 stating the reason for the name discrepancy, along with any supporting documentation the employee provides. However, only employers in Puerto Rico may use the Spanish version to meet the verification and retention requirements of the law. 1. The form should be used for all new hires and rehires. In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank A. A decision is expected by the end of 2023. Employers must use only the newest version of Form I-9. The employee must present acceptable evidence of employment authorization (from List A or List C) to show they are still authorized to work. Women who experienced belittling at work are now stepping up to fight microaggressions. I-9s were created by the passing of IRCA, the Immigration Reform and Control Act, which became law in 1986. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). free gym pass virgin active. The U.S. Department of State issues U.S. visas to citizens of foreign countries who seek to enter the United States. These cookies make advertising and communications more relevant to you and your interests, and further help us to improve the site. Any employees who provided expired List B items were required to provide unexpired documentation by July 31, 2022. If re-verification is required and an employer doesnt do so, then they are knowingly employing an undocumented worker. Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). Anyone who has never held a Hawaii driver's license or instruction permit, must apply in-person and provide documentary proof of legal name, date of birth, social security number, legal presence and Hawaii principal residence address. In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. Employers who complete and retain Form I-9 in paper format only must retain the Form I-9 with the original handwritten signatures. A refugee's Department of State-issued Transportation Boarding Letter is an acceptable List B #2 identity document if it contains a photograph or identifying information (name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it. The examples below are of properly completed I-9s in an effort to maintain I-9 compliance. In California and Oregon, employers are required to post notices for employees if there is an inspection. E-Verify is a registered trademark of U.S. Department of Homeland Security. For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. You should scan or digitally photograph the document and return the image to us for matching. Federal law doesnt require companies to keep copies of supporting documentation, though several state laws list specific documents which should be copied and kept. List A Documents Issuing Authority U.S. Passport The issuing authority will be listed on the lower right of the photo page in the passport. Employee termination dates and form retention dates. Missing Permanent Resident Card or Employment Authorization Document Number: In addition to the Alien Number, the Permanent Resident Card Document Number or Employer Authorization Document Number is also required for verification. An employee may provide documentation to support his or her name change, but is not required to do so. The F-1 student's Form I-20 bears the latest date by which studies are to be completed. We help you stay updated on the latest payroll and tax regulations. Employers should attach a signed and dated explanation of the corrective action taken. What do I put for issuing authority? If you operate in an industry with high staff turnover, like restaurants or manufacturing, youll likely require more regular audits than most. An employer may not correct errors or omissions in Section 1. Photo Matching Required:When an employee presents either a Permanent Resident Card (Form I-551), Employment Authorization Card (Form I-766) or Unexpired U.S. Passport for his or her Form I-9 documentation, we are required to match the photo on the document to the photo in DHS records. If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should: If the certification block was previously completed by a different preparer and/or translator: o Draw a line through the previous preparer and/or translator information; and Telephone number and email address fields are optional. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Please complete, sign stamp/seal The NAU NOTARY PUBLIC FORM (last page of this packet) with your unexpired notary stamp and return it to the NAU employee so that they may send it to us with the Form I-9 and the photocopies of the employment documentation as well. A signature on the card is not required for the card to be valid. In addition, copies of these documents must be made and retained. If the employee provides a Social Security card, it must be unrestricted. The form auto-populated the List A column fields with N/A. When completing section II of the I-9 Form, the employer must record the proper "issuing authority" of the document (s) provided by the employee. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). The size of penalties depends on several factors including company size and number of violations. Am I required to retain original Forms I-9 with signatures or are photocopies or faxed copies acceptable? State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . An employee may have several U.S. visas in his or her passport. If you enter document information in the List B column, you must also enter document information in the List C column as well. List B identity documents include driver's licenses and state ID cards. For more information, please visit our webpage on Driver License Services, Extensions, Waivers, and Covid-19 Information. NOT VALID FOR EMPLOYMENT Specific I-9 documents can be issued to certain person categories. If you are using a computer, then use the drop-down menu. All communication from Paycor should be confirmed by your companys legal, tax, benefit, accounting or investment advisor before making any decisions.
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